Registration information

Registration is now CLOSED.

There will be no opportunity for on-site registration at the conference venue.

NAM2022 is a hybrid conference, with both in-person and online attendance options. For logistical reasons, we have had to cap in-person attendance at 550 per day. We have reached this limit and in-person registration is SOLD OUT.

Anyone wishing to attend the conference is required to register before the appropriate closing date for registration:

1. 23:59 BST (UTC+1) on Friday 3rd June 2022 for participants presenting their work as a talk or poster
2. 23:59 BST (UTC+1) on Friday 24th June 2022 for general attendance

Please note: There will be no opportunity for on-site registration at the conference venue excepting special arrangements made for members of the press.

Attendees wishing to attend in person may opt to register for a full week (11th - 15th July) or may purchase an individual day pass. Attendees who have registered for an individual day pass will need to select the exact day of attendance during registration. We have reached the in-person capp, and in-person registration is SOLD OUT. Passes are required to be worn at all times during the conference and may be collected from the Welcome Desk on arrival.

For attendees who will only attend online, we offer registration for the full week.

Attendees who plan to attend some of the conference in person and some online should register for the appropriate in-person options ONLY, as all in-person registration includes full access to the online platform for the full week.

We prefer that attendees pay by card if at all possible. If you have to pay via purchase order or BACS, please This email address is being protected from spambots. You need JavaScript enabled to view it. before completing the registration form, and before 12:00 BST (UTC+1) on Monday 30th May.

Conference fees

As noted, we are offering both in-person and online attendance options. The registration fees for these options have been set to allow the University of Warwick to organise NAM2022 at a sustainable level while trying to keep costs down.

24th June 2022: We have now reached our in-person limit for the conference, and in-person registration is now SOLD OUT. 

Support

We hope that most career astronomers engaged at research and educational institutions in the UK and abroad would be able to attend at these rates. However, we recognize the existence of structural barriers for members of traditionally marginalized communities and for individuals facing financial hardship in securing the requisite funding, mentorship, and support that might enable them to attend meetings like this one.

We are offering a limited number of scholarships in the form of partial or full fee waivers for attendance at NAM2022. These are only available to postgraduate and undergraduate students. Please contact the This email address is being protected from spambots. You need JavaScript enabled to view it. to ask for more information. The RAS also offer travel & subsistence funding for undergraduate and postgraduate students - see the RAS website for details.

For information about available support, please visit the Grants & Bursaries page.

Fee waivers of invited speakers

Fee waivers are available to plenary speakers only.

Speakers invited to present in parallel sessions should register for the conference and pay registration fees as normal.

Altering your registration

If you wish to alter your registration details in any way, please contact the This email address is being protected from spambots. You need JavaScript enabled to view it..

Your registration may be switched to an alternative delegate, provided that the alternative would not have incurred a higher registration fee (e.g.a student registration cannot be transferred to an alternative non-student delegate), at any time before 23:59 on Saturday 9th July 2022.

You may switch from in-person to online attendance at any time before 23:59 on Saturday 9th July 2022. In this situation, you will be refunded 100% of the price difference between your in-person registration fee and the appropriate online registration fee. If you switch from in-person to online after this time, no refund will be issued.

You may switch from online to in-person attendance at any time before 23:59 on Friday 24th June 2022. In this situation you will be required to pay the difference between your online registration fee and the appropriate in-person registration fee. If you wish to switch in this way, please contact the LOC for information on how to do so. After this time, it will not be possible to switch from online to in-person attendance.

Cancelling your registration

If you wish to withdraw from the meeting, please contact the This email address is being protected from spambots. You need JavaScript enabled to view it..

If you cancel your registration:

• Before 23:59 on Friday 3rd June 2022 you will receive a full refund on bookings made through the online registration system.
• After this date but before 23:59 on Saturday 9th July 2022 you will receive a 50% refund on bookings made through the online registration system.
• After 00:00 on Sunday 10th July 2022 you will not be eligible for a refund.

Instead of cancelling your registration you may transfer it to another attendee, or switch between in-person and online attendance. Please see 'Altering your registration' above for information.

The cancellation policy for on-campus accommodation is defined by Warwick Conferences, and will be available to view when booking your accommodation.

Full Terms and Conditions for registration can be downloaded here, and are also available to download from the registration form page.

Information for delegates

Code of Conduct

By registering to attend NAM2022 you agree to abide by the NAM Code of Conduct. You acknowledge that if you engage in behaviour that violates this Code of Conduct, the organisors may take any action they deem appropriate, including expulsion from the conference with no right to a refund.

Reporting Harassment

The NAM Code of Conduct includes information on how to report any harassment you experience (witnessed, been informed about, or endured) during NAM2022.

As there is no on-site registration for delegates, there will be an up-to-date list of delegates when registration closes. If you are concerned about the attendance of a specific person, or potential harassment at NAM2022, you may contact the RAS Diversity Officer This email address is being protected from spambots. You need JavaScript enabled to view it. in confidence to discuss how we can support you during the meeting.

Disability services and accessibility

Accessibility information for the University of Warwick campus is available here.

If you have specific accessibility requirements please let us know when registering - there is space to include these in the registration form. If you have any queries or concerns, please This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it..

Childcare

The NAM2022 LOC recognise that childcare is a consideration for many potential attendees when choosing whether or not to attend the conference in person. We are therefore working with the University of Warwick's on-campus nursery to provide childcare for attendees where possible, the cost of which will be covered by the LOC. For more information, please visit the Childcare page.

Data Privacy

The University of Warwick's Third Parties and Visitors to Site Privacy Notice explains how we will collect, use, disclose and protect your personal data. In addition, the registration form includes a privacy notice explaining how we will use data specifically collected during registration.

In summary, we use your personal data for the administration of your position as an attendee at the conference, and so that we are able to provide a range of services and support to you. Your information will be held by the Local Organising Committe and/or Warwick Conferences in the first instance (depending on where the information was provided), and will be shared between the LOC and Warwick Conferences where there is a justified operational need to do so, in order that we can provide you the best customer service and ensure your booking is organised to the best of our ability. If claiming an RAS members' registration fee, your surname and RAS membership number will be shared with the RAS for the purpose of checking eligibility. Your name and email address will be shared with the provider of our online conferencing platform for the sole purpose of registering you on the platform. In addition, your name and institutional affiliation may be included in the publicly-available scientific programme and shared among other registered delegates. Any delegate who objects to the processing of their data for this purpose should contact the This email address is being protected from spambots. You need JavaScript enabled to view it..